This access restricted area of our website has been created to hold the very latest policy and documentation necessary to support the management of WVFB..
Strategy and Policy:
Officer Roles and responsibilities
Designated Officer duties download here ….
Business Plan and Operational Objectives
| Policy | Date Originated/Trustee Responsible | Date Reviewed | Date of Next Review |
| 2021 Business Plan download ….. | PR | June 21 | June 22 |
| Operational Objectives 2021 download …. | PR | To to review 3-2-22 | |
| Operational Objectives 2022 download ….. | PR | To to review 3-2-22 | |
| 2022 Business Plan Outline Objectives download …. | PR | To review at March Trustees Mtg |
Policies – FINANCE
| Policy | Date Originated/Trustee Responsible | Date Reviewed | Date of Next Review |
| Financial Policy & Controls download …. | JR | 20-01-2022 | 20-01-2023 |
Policies – OPERATIONS
| Policy | Date Originated/Trustee Responsible | Date Reviewed | Date of Next Review |
| Code of Conduct download …. | SR – Part of Ops Manual | Feb 2022 | Feb 23 |
| Operations Manual download …. | LF | Update outstanding | ##### |
| Confidentiality Agreement download …. | Part of Ops Manual – LF and RA | Tracey ensuring all volunteers have signed one | Feb 23 |
| Health Safety download …. | LF to discuss with PT | outstanding | ##### |
| Lone Working download …. | LF to update | outstanding | ##### |
| Managing Violence and Aggression | Discuss at next meeting | outstanding | ##### |
| Personal Data Protection download …. | SR to produce | 20-01-2022 | 20-01-2023 |
| Safeguarding download …. | LF | Feb 2022 | Feb 23 |
| Volunteer Handbook download …. | RA and LF to update | outstanding | ##### |
| Van and Driver Information download …. | LF requires update with vehicle servicing, insurance, revovery and repair details | outstanding | ##### |
| Disciplinary Procedure [Employees]] download …. | Part of Employee Handbook To to review 3-2-22 | ||
| Grievance Procedure [Volunteers] | To to review 3-2-22 | ||
| Disciplinary Proceedure [Volunteers] | To to review 3-2-22 | ||
| Environmental Sustainability | Leave for present |
Policies – ADMINISTRATION
| Policy | Date Originated/Trustee Responsible | Date Reviewed | Date of Next Review |
| Employee Handbook download …. | SR | 20-01-2022 | 20-01-2023 |
| Complaints download …. | To to review 3-2-22 | 20-01-2022 | 20-01-2023 |
| Equality and Diversity download …. | SR | 20-01-2022 | 20-01-2023 |
| Communications download …. | SR | 20-01-2022 | ##### |
| Managing Violence and Aggression | Discuss at next meeting | outstanding | ##### |
| Data Retention download …. | To to review 3-2-22 | 20-01-2022 | 20-01-2023 |
| Personal Data Protection download …. | To to review 3-2-22 | 20-01-2022 | 20-01-2023 |
| Volunteer Handbook download …. | RA and LF to update | outstanding | ##### |
| Compassionate Leave download …. | SR | 20-01-2022 | 20-01-2023 |
| Disciplinary Procedure [Employees]] download …. | Part of Employee Handbook To to review 3-2-22 | ||
| Grievance Procedure [Employees] download …. | Part of Employee Handbook To to review 3-2-22 | ||
| Allergens | To discuss | ||
| Grievance Procedure [Volunteers] | To to review 3-2-22 | ||
| Environmental Sustainability | Leave for present |
Policies – ALL
| Policy | Date Originated/Trustee Responsible | Date Reviewed | Date of Next Review |
| Financial Policy & Controls download …. | JR | Jan 2022 | Jan 23 |
| Code of Conduct download …. | SR – Part of Ops Manual – LF and RA | Feb 2022 | Feb 23 |
| Operations Manual download …. | LF | Update outstanding | ##### |
| Employee Handbook download …. | SR | Feb 2022 | Feb 23 |
| Confidentiality Agreement download …. | Part of Ops Manual – LF and RA | Tracey ensuring all volunteers have signed one | Feb 23 |
| Complaints download …. | SR | Feb 2022 | Feb 23 |
| Equality and Diversity download …. | SR | Feb 2022 | Feb 23 |
| Health Safety download …. | LF – to discuss with PT | outstanding | ##### |
| Communications download …. | SR | Feb 2022 | Feb 23 |
| Lone Working download …. | LF – to update | outstanding | ##### |
| Managing Violence and Aggression | LF – Discuss at next meeting | outstanding | ##### |
| Data Retention download …. | SR | Feb 2022 | Feb 23 |
| Personal Data Protection download …. | SR | Feb 2022 | Feb 23 |
| Safeguarding download …. | LF | Feb 2022 | Feb 23 |
| Volunteer Handbook download …. | RA and LF to update | outstanding | ##### |
| Compassionate Leave download …. | SR | Feb 2022 | Feb 23 |
| Disciplinary Procedure [Employees]] download …. | Part of Employee Handbook To to review 3-2-22 | ||
| Grievance Procedure [Employees] download …. | Part of Employee Handbook To to review 3-2-22 | ||
| Allergens | To discuss | ##### | |
| Grievance Procedure [Volunteers] | To to review 3-2-22 | ##### | |
| Disciplinary Proceedure [Volunteers] | LF – To discuss | ##### | |
| Use of Food Bank and Private Vehicles | Not required | ||
| Training | Not required | ||
| Environmental Sustainability | Leave for present |
Administration:
Administration email link here ….
WVFB gmail account here ….
Referrals
Down load the latest [issued 1st June 2018] Referral Form and Guidance Notes by following this link ….
This is a protype Online Referal Form – follow this link
Minutes of Trustees Meeting ….
Project Action Plan link ….
28 May 2020 download here ….
23 April 2020 download here ….
14 May 2020 download here ….
7 May 2020 download here ….
30 April 2020 download here ….
16 April 2020 download here ….
9 April 2020 download here ….
3 April 2020 download here ….
26 March 2020 download here ….
19 March 2020 download here ….
7 January 2020 download here ….
23 July 2019 download here ….
21 May 2019 download here …..
21 May 2019 download here ….
26 March 2019 download here ….
26 March 2019 download here ….
15 January 2018 download here ….
15 November 2018 download here ….
Reports submitted to the meeting;
- Minutes of the Operations Meeting 6th September 2018: download here ….
- 2018 Year end Finance Report download here ….
- Lone Working Policy [draft] download here ….
Lone Working Policy redraft 21/1/2019 download here …..
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Meeting of Trustees dated 15th November 2018;
Agenda; download here ….
Minutes of the previous Trustees Meeting dated 6th September download here ….
Reports submitted to the meeting;
- Minutes of the Operations Meeting 6th September 2018: download here ….
- November Finance Report download here ….
*****
Meeting of Trustees dated 6th September 2018;
Agenda; download here ….
Minutes of the previous Trustees Meeting dated 28th June; download here ….
Reports submitted to the meeting;
- Minutes of the Operations Meeting 14th June 2018: download here ….
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Meeting of Trustees dated 28th June 2018;
Agenda; download here ….
Minutes of the previous Trustees Meeting dated 24th May 2018; download here ….
Reports submitted to the meeting;
- Finance; download here ….
- Admin Assistant Job Description; download here ….
- Admin Assistant Person Spec; download here ….
- Safeguarding Policy; download here …..
- Minutes of the Operations Meeting 14th June 2018: download here ….
Minutes of the meeting dated 28th June 2018; download here ….
*****
Meeting of Trustees dated 24th May 2018;
Agenda; download here ….
Reports submitted to the meeting;
- Finance; download here ….
- Administration Assistant Job Description; download here ….
- Administration Job Specs; download here ….
- Privacy Policy; download here …..
- Proposal to Trustees; download here ….
- Trustee eligibility document; download here ….
Minutes of the meeting; download here ….
Annual General Meeting Reports
Annual Report 2020 download here …
Annual Report 2019 download here ….
Annual Report 2018 download here ….
Charities Commission Annual Return
2021 Return submitted 07/04/2022 ; download
Volunteer Applications
Volunteer applications – please note this procedure is in need of modification [30/05/2018]
- Potential volunteer makes contact with Foodbank
- Invited in for informal chat on type of opportunities interested in and time they can give
- Application form given out
- Application form received and references taken up by s Rowley
- Once references received invited in for induction
- Volunteer taken through induction (grey file in cream filing cabinet)
- Asked to sign confidentiality form/driver information form (if relevant Forms sent to S Rowley for filing
- Volunteer signs to agree training has been given (grey file)
- Contact details of volunteer sent to Mary Tomlinson who arranges rotas.
- New volunteers watch experienced volunteers until they feel comfortable to join rota
- Safeguarding policy need extending (see M Willis)
- DBS checks to start, drivers first
- L Fugill has a company in Hexham who is to do this
Key Holders
List goes here
Phones
| Phone Schedule: |  |
Trustee Directory
Trustees go here ….
Member Directory
Members go here ….