Protected: Things our Management Team need

This access restricted area of our website  has been created to hold the very latest policy and documentation necessary to support the management  of WVFB..

Strategy and Policy:

Officer Roles and responsibilities

Designated Officer duties download here ….

Business Plan and Operational Objectives

PolicyDate Originated/Trustee ResponsibleDate ReviewedDate of Next Review
2021 Business Plan download …..PRJune 21June 22
Operational Objectives 2021 download ….PR To to review 3-2-22
Operational Objectives 2022 download …..PRTo to review 3-2-22
2022 Business Plan Outline Objectives download ….PRTo review at March Trustees Mtg

Policies – FINANCE

PolicyDate Originated/Trustee ResponsibleDate ReviewedDate of Next Review
Financial Policy & Controls  download ….JR 20-01-2022  20-01-2023

Policies – OPERATIONS

PolicyDate Originated/Trustee ResponsibleDate ReviewedDate of Next Review
Code of Conduct download ….SR – Part of Ops Manual  Feb 2022Feb 23
Operations Manual download ….LFUpdate outstanding#####
Confidentiality Agreement download ….Part of Ops Manual – LF and RATracey ensuring all volunteers have signed oneFeb 23
Health Safety download ….LF to discuss with PT outstanding #####
Lone Working download ….LF to update outstanding #####
Managing Violence and AggressionDiscuss at next meeting outstanding##### 
Personal Data Protection download ….SR to produce20-01-202220-01-2023
Safeguarding download ….LFFeb 2022Feb 23
Volunteer Handbook download ….RA and LF to update outstanding #####
Van and Driver Information download ….LF requires update with vehicle servicing, insurance, revovery and repair details outstanding #####
Disciplinary Procedure [Employees]] download ….Part of Employee Handbook To to review 3-2-22  
Grievance Procedure [Volunteers]To to review 3-2-22
Disciplinary Proceedure [Volunteers]To to review 3-2-22
Environmental SustainabilityLeave for present

Policies – ADMINISTRATION

PolicyDate Originated/Trustee ResponsibleDate ReviewedDate of Next Review
Employee Handbook download ….SR20-01-202220-01-2023
Complaints download …. To to review 3-2-22 20-01-2022 20-01-2023
Equality and Diversity download ….SR 20-01-202220-01-2023 
Communications download ….SR 20-01-2022 #####
Managing Violence and AggressionDiscuss at next meeting outstanding##### 
Data Retention download ….To to review 3-2-22 20-01-2022 20-01-2023
Personal Data Protection download ….To to review 3-2-2220-01-202220-01-2023
Volunteer Handbook download ….RA and LF to update outstanding #####
Compassionate Leave download ….SR 20-01-2022 20-01-2023
Disciplinary Procedure [Employees]] download ….Part of Employee Handbook To to review 3-2-22  
Grievance Procedure [Employees] download ….Part of Employee Handbook To to review 3-2-22  
AllergensTo discuss  
Grievance Procedure [Volunteers]To to review 3-2-22
Environmental SustainabilityLeave for present

Policies – ALL

PolicyDate Originated/Trustee ResponsibleDate ReviewedDate of Next Review
Financial Policy & Controls  download ….JR Jan 2022  Jan 23
Code of Conduct download ….SR – Part of Ops Manual – LF and RAFeb 2022Feb 23
Operations Manual download ….LFUpdate outstanding#####
Employee Handbook download ….SRFeb 2022Feb 23
Confidentiality Agreement download ….Part of Ops Manual – LF and RATracey ensuring all volunteers have signed one Feb 23
Complaints download ….SRFeb 2022Feb 23
Equality and Diversity download ….SR Feb 2022Feb 23 
Health Safety download ….LF – to discuss with PT outstanding #####
Communications download ….SR Feb 2022 Feb 23
Lone Working download ….LF – to update outstanding #####
Managing Violence and AggressionLF – Discuss at next meeting outstanding##### 
Data Retention download ….SR Feb 2022 Feb 23
Personal Data Protection download ….SRFeb 2022Feb 23
Safeguarding download ….LF Feb 2022 Feb 23
Volunteer Handbook download ….RA and LF to update outstanding #####
Compassionate Leave download ….SR Feb 2022Feb 23
Disciplinary Procedure [Employees]] download ….Part of Employee Handbook To to review 3-2-22  
Grievance Procedure [Employees] download ….Part of Employee Handbook To to review 3-2-22  
AllergensTo discuss  #####
Grievance Procedure [Volunteers]To to review 3-2-22#####
Disciplinary Proceedure [Volunteers] LF – To discuss#####
Use of Food Bank and Private VehiclesNot required
Training Not required
Environmental SustainabilityLeave for present

Administration:

Mail

Administration email link here ….

WVFB gmail account here ….

Referrals

Down load the latest [issued 1st June 2018] Referral Form and Guidance Notes by following this link ….

This is a protype Online Referal Form – follow this link

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Minutes of Trustees Meeting ….

Project Action Plan link ….

28 May 2020 download here ….

23 April 2020 download here ….

14 May 2020 download here ….

7 May 2020 download here ….

30 April 2020 download here ….

16 April 2020 download here ….

9 April 2020 download here ….

3 April 2020 download here ….

26 March 2020 download here ….

19 March 2020 download here ….

7 January 2020 download here ….

23 July 2019 download here ….

21 May 2019 download here …..

21 May 2019  download here ….

26 March 2019 download here ….

26 March 2019 download here ….

15 January 2018 download here ….

15 November 2018    download here ….

Reports submitted to the meeting;

  1. Minutes of the Operations Meeting  6th September 2018:        download here ….
  2. 2018 Year end  Finance Report download here ….
  3. Lone Working Policy [draft] download here ….

Lone Working Policy redraft 21/1/2019 download here …..

*****

Meeting of Trustees dated 15th November 2018;

Agenda; download here ….

Minutes of the  previous Trustees Meeting dated 6th September download here ….

Reports submitted to the meeting;

  1. Minutes of the Operations Meeting  6th September 2018:        download here ….
  2. November Finance Report download here ….

*****

Meeting of Trustees dated 6th September 2018;

Agenda; download here ….

Minutes of the  previous Trustees Meeting dated 28th June; download here ….

Reports submitted to the meeting;

  1. Minutes of the Operations Meeting 14th June 2018:        download here ….

*****

Meeting of Trustees dated 28th June 2018;

Agenda; download here ….

Minutes of the  previous Trustees Meeting dated 24th May 2018; download here ….

Reports submitted to the meeting;

  1. Finance;  download here ….
  2. Admin Assistant Job Description;  download here ….
  3. Admin Assistant  Person Spec; download here ….
  4. Safeguarding Policy; download here …..
  5. Minutes of the Operations Meeting 14th June 2018: download here ….

Minutes of the meeting dated 28th June 2018; download here ….

*****

Meeting of Trustees dated 24th May 2018;

Agenda; download here ….

Reports submitted to the meeting;

  1. Finance;  download here ….
  2. Administration Assistant Job Description;  download here ….
  3. Administration Job Specs; download here ….
  4. Privacy Policy; download here …..
  5. Proposal to Trustees; download here ….
  6. Trustee eligibility document; download here ….

Minutes of the meeting; download here ….

Annual General Meeting Reports

Annual Report 2020  download here …

Annual Report 2019 download here ….

Annual Report 2018 download here ….

Charities Commission Annual Return

2021 Return submitted 07/04/2022 ; download

Volunteer Applications

Volunteer applications – please note this procedure is in need of modification [30/05/2018]

  1. Potential volunteer makes contact with Foodbank
  2. Invited in for informal chat on type of opportunities interested in and time they can give
  3. Application form given out
  4. Application form received and references taken up by s Rowley
  5. Once references received invited in for induction
  6. Volunteer taken through induction (grey file in cream filing cabinet)
  7. Asked to sign confidentiality form/driver information form (if relevant Forms sent to S Rowley for filing
  8. Volunteer signs to agree training has been given (grey file)
  9. Contact details of volunteer sent to Mary Tomlinson who arranges rotas.
  10. New volunteers watch experienced volunteers until they feel comfortable to join rota
  11. Safeguarding policy need extending (see M Willis)
  12. DBS checks to start, drivers first
  13. L Fugill has a company in Hexham who is to do this

Key Holders

List goes here

Phones

Phone Schedule:

Trustee Directory

Trustees go here ….

Member Directory

Members go here ….

Helping anyone in the Wansbeck Valley area with an emergency need for food.

Thank you for your upload